Why Rolace?
ELECTRONIC MASS STORAGE – THE FACTS
With different methods of electronic mass storage available, which is the most suitable for your company? Should you be scanning your documents to disc or microfilm or maybe using the web as a storage area?
Of course, every company is different and has very different needs. Rolace Document Management of Milton Keynes take care to assess the requirements of every new client before suggesting which method will work best for them.
- Microfilm scanning
- Document scanning
- Microfiche production
- Microfilm production
- Web archiving
- Data management software
Mass storage in its simplest form consists of records filed in a logical and easily accessible format. Traditionally offices have used filing cabinets to store paper with document archiving as a solution for the overflow. But there are drawbacks:
- Natural deterioration of original documents
- Misfiling of papers
- Protracted retrieval times
- Poor security
- Risk of destruction through disasters such as fire and flood.
Now there are far more sophisticated methods available to even the smallest user, requiring little more equipment than a standard PC or microfiche reader.
Rolace Document Management believe that the best solutions work in the same way as a filing cabinet. Records are stored sequentially with frequent markers to make retrieval easier and faster. But unlike the traditional methods of paper storage, electronic versions have many advantages:
- Original documents remain in original condition
- Files are sorted before scanning or copying
- Documents can be retrieved at the touch of a button
- Passwords will protect files from unauthorised viewing
- Back-up copies can be stored off-site for safety
Whichever method you choose to store your records your company will quickly see the benefits of moving to electronic document management. Time and storage cost savings alone make it the way to move your company forward.
Call Rolace Document Management of Milton Keynes today on 01908 615134 and create your own paperless office.
